Privacy Policy

Effective from August 2020

 

Your privacy is important to us. This privacy notice explains how New Music Scotland (NMS) collects, uses and discloses your personal data, and your rights in relation to the personal data we hold and how we protect it.

In this Privacy Notice, “us”, “we” and “our” is the data controller of your personal data and is subject to the EU General Data Protection Regulation 2016/679 (the “GDPR”) and any locally applicable data protection laws.

Who we are

 

New Music Scotland is a Scottish Charitable Incorporated Organisation SCO49720.

 

Our registered office is

Royal Conservatoire of Scotland, 100 Renfrew Street, Glasgow, G2 3DB

Access to our website is free and anonymous. Visitors’ personal details will not be recorded unless they choose to submit their data.

Type of data we collect and how it is collected:

Personal data or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

As part of the registration process for our e-bulletin, we collect personal data. That information may include:

• your name, physical address, email address and phone number
• details including job title and organisation

 

We also keep your details:

• when you contact us by email, phone or otherwise
• by booking tickets
• by filling out forms and surveys
• by applying to take part in events
• by participating in social media

 

We may also collect, use, store and transfer the following types of data:

• Technical Data which includes internet protocol (IP) address, your login data, browser type and version and other technology on the devices you use to access this website
• Usage Data which includes information about how you use our website
• Profile Data which includes your interests, preferences, feedback and survey responses
• Marketing and Communications Data which includes your preferences in receiving marketing from us and our third parties and your communication preferences

We will not use your personal information for marketing purposes without your express consent. We do not rent or sell your personal information to anyone under any circumstances.

Where we have your consent then you can withdraw your consent at any time by Contacting Us using the info@newmusicscotland.co.uk set out below or clicking the unsubscribe button at the end of our newsletters.

Social Media
We use social media to broadcast messages and updates about events and news. On occasion we may reply to comments or questions you make to us on social media platforms. You may also see advertisements from us on social media.

Depending on your settings or the privacy policies of social media and messaging services including Facebook, Instagram or Twitter, you might give third parties (like us) permission to access information from those accounts or services.

 

Third Parties
 

When your data is shared with us (eg) we will process this information in accordance to our privacy policy.

We may also share your personal data (email address and name) with Mailchimp for invitations to our events and distribution of our e-newsletter.

We gather statistics around ticket sales and subscription to our newsletter through the third parties mentioned above. For more information, please see Eventbrite’s and Mailchimp’s Privacy Notices. We may share anonymised personal information with other organisations, particularly Creative Scotland, who use this to analyse our audience development programmes, ticket sales and self-generated funding to understand the impact of the public investment made in us.

We will get your express opt-in consent before we share your personal data with any third party for marketing purposes.

 

Cookies

 

You can adjust your browser in a way that it warns you about Cookies and you can configure your browser to reject all cookies, reject them under certain conditions and you can configure that cookies automatically expire after you have closed your browser. If you choose to deactivate cookies completely the functionality on this web page might be limited. Cookies are small text files containing a string of characters that can be placed on your computer or mobile device that uniquely identify your browser or device.

 

Cookies won’t harm your computer nor install any malicious software. Cookies are used to provide you with an improved user experience.

 

Most cookies are so called “Session cookies” which are automatically removed from your computer once you close your browser. Some other cookies (Persistent Cookies) will stay on your device until they expire or you delete them.

 

Linked Websites
Hyperlinks may be posted on our website that link to other websites (the “Linked Sites”). We are not responsible for the privacy practices of any Linked Sites or of any organisations that we do not own or control. Linked Sites may collect information in addition to that which we collect on the website. We do not endorse any of these Linked Sites, the services or products described or offered on such Linked Sites, or any of the content contained on the Linked Sites. We encourage you to seek out and read the privacy notice of each Linked Site that you visit, in order to understand how the information that is collected about you is used and protected.

 

Marketing

We also process your data for our marketing, which includes the following:

 

• Drawing your attention to membership entitlements, benefits and offers.

 

NMS members who have chosen to receive communications from us can opt out of some or all communications by emailing info@newmusicscotland.co.uk

 

 

How we store your data and Retention of your data

Data may be stored on our own internal systems hosted by Dropbox to allow us to keep accurate membership land details and distribution of our newsletter.

 

We will only retain your personal data for a long as we have a lawful reason to do so.

 

We will only retain your personal data for as long as necessary to fulfil the purposes which we collected it from you, including for the purpose of satisfying any legal, accounting or reporting requirements.

For example we will in most cases retain your personal data for the period of time you remain a member of NMS and beyond that as appropriate in law.

However if you register for a single event your data will only be retained in the context of that event.

 

Access to your data
Under certain circumstances, you have rights under data protection laws in relation to your personal data as follows:

• The right to request access to your personal data If we do hold information about you, we will:
  • give you a description of it;
  • tell you why we are holding it;
  • tell you who it could be disclosed to; and
  • let you have a copy of the information in an intelligible form.

If you agree, we will try to deal with your request informally, for example by providing you with the specific information you need over the telephone.

• The right to request that inaccuracies be corrected
• The right to request us to object to processing your personal data
• The right to request erasure of your personal data
• The right to request restriction of processing your personal data
• The right to request a transfer of your personal data
• The right to withdraw consent

You do not need to pay a fee to access your personal data (or to exercise any of the other rights). However, we will charge you a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

 

Changes to this Privacy Notice
We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.